In our example, the output data is located in the 3 rd column of the table, so we enter the number “3” in the formula. To do this, Excel needs a number that corresponds to the column number in the table. In this step, we need to tell Excel which column contains the data that we want to have as an output from the VLOOKUP. Step 4: Tell Excel what column to output the data from Excel will look for the information we told it to look up in column A. In this step, we select the table where the data is located, and tell Excel to search in the leftmost column for the information we selected in the previous step.įor example, in this case, we highlight the whole table from column A to column C. In this case, it’s the cell that contains “Bananas”. We start by typing the formula “=VLOOKUP(“ and then select the cell that contains the information we want to lookup. In this step, we tell Excel what to look for. This is one of the major drawbacks of VLOOKUP, and for this reason, it’s highly recommended to use INDEX MATCH instead of VLOOKUP. In the “bad table” example you’ll see there is an error message, as the columns are not in the right order. In the above VLOOKUP example, you will see that the “good table” can easily run the function to look up “Bananas” and return their price since Bananas are located in the leftmost column. VLOOKUP works in a left to right order, so you need to ensure that the information you want to look up is to the left of the corresponding data you want to extract. The first step to effectively using the VLOOKUP function is to make sure your data is well organized and suitable for using the function.
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How to use VLOOKUP in Excel Step 1: Organize the data
The argument can be set to TRUE or FALSE, which means:
The VLOOKUP function searches in the left-most column of this array.
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Learn how to do this step by step in our Free Excel Crash Course! In simple terms, the VLOOKUP function says the following to Excel: “Look for this piece of information (e.g., bananas), in this data set (a table), and tell me some corresponding information about it (e.g., the price of bananas)”. Ctrl + C: To copy cells that are highlighted.The VLOOKUP Function in Excel is a tool for looking up a piece of information in a table or data set and extracting some corresponding data/information.Ctrl + B: To turn highlighted cells bold.Ctrl + A: To select all the contents in a workbook.Major shortcuts of Microsoft Excel are:.Typically, a workbook has a single theme and contains worksheets with related data.
The workbook is designed to hold together multiple worksheets in order to allow efficient organization and consolidation of data.Each workbook contains, at least, one worksheet and often holds several sheets with related information.In Microsoft Excel, a workbook is a collection of one or more spreadsheets, also called worksheets, in a single file.When you open an electronic spreadsheet program, it loads an empty workbook file consisting of one or more blank worksheets for you to use.A workbook is the name given to an Excel file and contains one or more worksheets.The workbook cannot be added to the worksheet. A worksheet has a single spreadsheet containing data. The workbook is an excel file containing many worksheets.These three worksheets are named Sheet1, Sheet2, and Sheet3.By default, a new workbook contains three worksheets, but you can change the number of worksheets that you want a new workbook to contain.By default, in Excel 2016 any new workbook you create in Excel will contain one worksheet, called Sheet1.By default, a new workbook in Excel 2013 contains three worksheets, but we can change the number of worksheets that we want a new workbook to contain.
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